Accounts Specialist

**Accounts Specialist Job Description** **Company:** FSILG Cooperative Incorporated (FCI) **Position:** Accounts Specialist **Reports To:** Executive Director, FCI **Employment Type:** Full\-Time **Location:** Cambridge, MA, hybrid (mix of remote and on\-site) **ABOUT US** FSILG Cooperative Incorporated (FCI) is a purchasing cooperative that assists MIT associated fraternities, sororities, and independent living groups (FSILGs) with their facility management tasks. FCI is a close\-knit team that takes pride in delivering reliable personalized service to MIT’s FSILGs. Every team member plays a hands\-on role in keeping our operations running smoothly. **POSITION SUMMARY** FCI is looking for a dependable and detail\-oriented individual to perform the day\-to\-day financial operations of FCI. Responsibilities include: handling vendor bill payments, client invoicing, maintaining financial records, reconciling accounts, interfacing with FSILG and MIT contacts, and providing general administrative support. This role is ideal for a self\-starter who thrives in a small\-business environment, takes ownership of their work, and enjoys building relationships with FCI’s vendors, FSILG representatives and MIT partners. **KEY RESPONSIBILITIES** **Client and Vendor Account Management** ● Set up and maintain client accounts, including updating client membership information ● Serve as a primary point of contact for client inquiries about billing issues, account balances, and transaction history ● Enter and categorize accounts receivable transactions in the accounting system ● Manage the statement and collections process ● Maintain confidentiality and security of all client financial information ● Ensure compliance with client service agreements and company policies ● Review and verify vendor invoices for accuracy, authorization, and proper coding ● Enter and categorize accounts payable transactions in the FCI accounting system ● Set up and manage vendor accounts as needed, including vendor information and payment methods ● Resolve billing discrepancies and vendor issues in a timely manner **Record Keeping \& Reconciliation** ● Maintain accurate and up\-to\-date financial records for the organization ● Reconcile bank accounts monthly ● Investigate and resolve reconciliation discrepancies and outstanding item **Reporting \& Compliance** ● Generate monthly financial summaries for the Executive Director, including income, expenses, and outstanding payables ● Assist with year\-end closing ● Maintain organized, audit\-ready financial files ● Follow internal controls related to fund handling and data protection **General Administrative Support** ● Answer phones, greet clients, and handle general office inquiries as needed ● Manage vendor relationships, and basic administrative tasks ● Support the Executive Director with special projects and day\-to\-day business operations **QUALIFICATIONS** **Education \& Experience** ● Bachelor