Executive Assistant

**Executive Assistant / Operations \& AI Marketing Coordinator** **Location:** Miami, FL (Hybrid or Remote – Miami\-based required) **Job Type:** Part\-time to Full\-time (20–40 hrs/week) **Compensation:** Competitive, based on experience Job Overview We are a modern, tech\-forward **real estate brokerage, investment, and property management firm** actively doing deals and managing properties across **Miami, New York, Los Angeles, and Palm Springs**. We are seeking a sharp, motivated **Executive Assistant** to support operations, marketing, bookkeeping coordination, tenant management, and AI\-driven automation initiatives. This role is ideal for someone early to mid\-career who is highly organized, tech\-savvy, and excited about using **AI tools to optimize workflows and scale a multi\-market real estate business**. You’ll work directly with the founder and play a real role in building efficient systems—not just handling tasks. ResponsibilitiesExecutive \& Administrative Support * Manage calendars, scheduling, reminders, and follow\-ups * Handle inbox management and professional client communications * Prepare documents, listings, contracts, and internal reports * Maintain CRM data, pipelines, and task tracking * Coordinate vendors, showings, inspections, and deadlines across multiple markets Marketing \& Growth Support * Assist with listing launches and marketing timelines * Create and schedule social media posts (Instagram, LinkedIn, Facebook) * Support email campaigns and client communications * Update website content and property listings * Create basic marketing materials (Canva, presentations, flyers) Bookkeeping \& Financial Support * Assist with basic bookkeeping and expense tracking * Organize invoices, receipts, and vendor payments * Track property\-level income and expenses * Coordinate with external accountants/bookkeepers as needed * Help maintain clean financial records for multiple properties and entities Tenant \& Property Management Support * Assist with tenant communications and coordination * Track leases, renewals, notices, and key dates * Coordinate maintenance requests and vendor follow\-ups * Help manage property\-related documentation and compliance items AI \& Automation (Key Focus) * Use AI tools (ChatGPT, Claude, Gemini, etc.) to: * Draft emails, marketing copy, and tenant communications * Automate repetitive administrative and bookkeeping tasks * Improve CRM workflows and follow\-up systems * Optimize internal processes and documentation * Experiment with automation tools (Zapier, Notion, Airtable, etc.) * Continuously identify ways to save time and increase efficiency Ideal Candidate * Based in **Miami, FL** (required) * 1–4 years experience as an Executive Assistant, Operations Coordinator, or similar * Exposure to real estate, property management, or bookkeeping is a plus * Strong interest in **AI, automation, and productivity tools** * Highly organized, proactive, and detail\-oriented * Strong