Finance Coordinator

Index Data is hiring a part\-time (\~15 hrs/week), remote Finance Coordinator to own our day\-to\-day U.S. accounting: billing and A/R, A/P, month\-end close, and intercompany accounting with our Danish entity. Open to employee or contractor arrangements. Index Data is a software and services company delivering solutions for the future of libraries. Founded in 1994, we’re a global, highly talented, distributed team of diverse, fun, interesting and accomplished people, with operations in both the U.S. and Denmark. While we work virtually day\-to\-day, we pull the team together multiple times a year, whether it’s Copenhagen, Chicago, Vienna, or Miami. We’re a leading force behind the FOLIO platform and Project ReShare, and we’ve been producing software for libraries for over 30 years. We’re looking for an experienced accounting professional to take ownership of our day\-to\-day U.S. accounting operations. This is a role with real impact: you’ll make sure our customers get professional, responsive billing support, keep cash flow healthy through prompt invoicing and proactive A/R management, keep our books accurate, and make sure leadership has reliable financial information exactly when they need it. **What You’ll Be Responsible For** * Accounts Receivable — invoicing through QuickBooks, customer procurement portals, A/R aging, and payment troubleshooting * Accounts Payable — vendor payments, corporate card and expense management (AMEX/Divvy), and a clean Chart of Accounts * Reconciliation \& Reporting — month\-end close, bank reconciliations, budget\-to\-actual tracking, and monthly financial statements * Intercompany accounting between our U.S. and Denmark entities * Support for year\-end close, audits, and tax prep alongside our external partners **What You Bring** * 5\+ years of accounting or bookkeeping experience, including A/R, A/P, reconciliations, and month\-end close * Strong grasp of accrual accounting and GAAP * QuickBooks proficiency preferred * Exceptional attention to detail — this role is the source of truth for our numbers * Strong organizational skills and the judgment to know what to flag and when * Comfort working directly with customers and vendors, including university, government, or consortial accounts * Experience supporting external accountants, audits, and tax prep * Danish accounting experience is a significant plus **The Details** This is the first time we’ve had this role, and it will be part\-time — we estimate somewhere around 15 hours per week. We’ll assess after the first 90 days, and candidates’ flexibility here will be appreciated. We’re open to structuring this as either a part\-time employee or contractor role, depending on the best fit for the right candidate. **Why Index Data?** Join a small, talented team that’s been trusted by libraries worldwide for three decades. We’re not a big finance department — you’ll have real ownership, direct access to leadership, and the ability to shape how we run our n