Executive Administrative Assistant, Finance & Administration

**Job Summary** --------------- **Who We Are** The National Center for State Courts (NCSC) is a community of dedicated researchers, consultants, educators, and former practitioners who drive innovation and advancement in courts and justice systems. NCSC’s reputation for trusted leadership allows us to work alongside top judicial officers to examine some of the most complex and significant issues facing society. Our team of experts and court leaders are deeply committed to advancing just, free, and safe communities. To learn more about NCSC, visit NCSC.org NCSC is seeking an experienced EA to join our Finance \& Administrative team. The Executive Assistant (EA) serves as a key operational partner to the VP of Finance \& Administration, with responsibility that goes well beyond traditional administrative support. This role is designed for someone genuinely interested in how nonprofit finance and operations work — someone who wants to understand the details, not just manage the logistics. The EA helps the VP maintain visibility across a broad portfolio that includes Finance, HR, IT, Grants \& Contracts, Compliance, and Facilities by tracking workstreams, monitoring project progress, conducting preliminary research and analysis, and making sure deliverables reach the right people in polished, professional form. The EA is the VP's primary support on governance committee work, including the Finance, Audit, and Investment Committees, and takes ownership of the quality of every document or communication that comes from this office. **Duties and Responsibilities** ------------------------------- * Demonstrates conduct consistent with NCSC’s core values **Project Oversight \& Operational Support** * Tracks active projects and initiatives across all functions in the VP’s portfolio (Finance, HR, IT, Grants \& Contracts, Compliance, and Facilities), maintaining a current status view and flagging items at risk of slipping * Develops and maintains project trackers, action logs, and deadline registers; follows up with functional leads and project owners to keep commitments on track * Prepares preliminary analyses, research summaries, and briefing materials to support the VP’s decision\-making; synthesizes information from multiple sources into clear, accurate summaries * Drafts and edits internal memos, talking points, correspondence, and executive summaries; formats all documents to NCSC standards before distribution * Supports process improvement efforts by researching tools and approaches, documenting workflows, and helping implement changes across the VP’s functions **Governance Committee Support** * Provides dedicated support to the Finance, Audit, and Investment Committees of the Board, including coordinating meeting logistics, assembling and distributing board packages, and taking accurate, professional minutes * Collaborates with the Finance team on committee reports, financial summaries, and presentation materials; reviews drafts for acc