Administrative Assistant

**Olgoonik is an Equal Opportunity Employer** **This position is fully remote.** **Overview:** The Administrative Assistant (Rover) provides administrative support across multiple sections at Mission Port\-au\-Prince, Haiti, including Management, Political, Executive, and Regional Security offices. The incumbent may be tasked to support multiple offices and may be required to remain after hours to meet office needs. **Primary Responsibilities:*** Receive and route incoming emails and calls, directing them to appropriate staff and providing background or informational material as needed; arrange coverage during absences. * Maintain calendars and schedules for section heads and office staff, including arranging, rescheduling, or referring appointments; organize in\-person and virtual meetings using Microsoft Outlook and Microsoft Teams. * Coordinate and prepare briefing materials and issue papers; review incoming correspondence and route with necessary information or instructions; compose replies for own signature when appropriate. * Process and review incoming and outgoing letters, memoranda, and related correspondence; draft and edit reports, memos, and other written communication, ensuring compliance with Department style and format guidelines (e.g., One Paper/Drafters Corner). * Conduct research using the Department’s intranet, Diplopedia, and SharePoint to locate difficult\-to\-obtain information; compile data and perform preliminary analysis. * Take and transcribe notes during meetings, as required. * Update program office SharePoint pages, office directories, organizational directories, and internal staffing patterns. * Submit work orders and service or supply requests through myServices and track completion. * In the absence of section heads, maintain files of key correspondence and events and brief them upon return. * Manage domestic and international travel arrangements for office employees through E2 Solutions, including appointments, security, reservations, passports, and visas; prepare travel authorizations, itineraries, cost estimates, and assist with electronic travel vouchers. * Manage time and attendance for assigned offices in WEB TATEL and prepare certification reports; provide coverage for other offices as needed. * Provide logistical support for conferences, meetings, and personnel arrivals/departures. * Track and follow up on all requests until complete and promptly elevate issues to the government manager when necessary. * Serve as records liaison for the office, maintain archives in accordance with the Records Disposition Schedule (RDS), and coordinate with the Bureau Records Coordinator on file retirements; attend records management training and provide office updates. **Supervisory Responsibilities:*** Supervisory responsibilities are not anticipated. **Education and/or Experience:*** Secondary education and/or a minimum of two years of relevant work experience. **Knowledge, Skills, and Abilities:*** Excellent commun