Facilities Coordinator and Receptionist

**Facilities Coordinator and Receptionist** Salary \- $50,000\.00 \- $52,500\.00 **This position does not have a remote option; it is fully on\-site. The schedule is Monday –Friday, 11:00 AM–7:00 PM.** The Facilities Coordinator and Receptionist is an on\-site role responsible for managing front\-desk operations, coordinating facility services, and supporting daily office operations at Cancer*Care*'s New York City office. This position serves as the primary point of contact for visitors, clients, vendors, and staff while ensuring a professional, welcoming, safe, and well\-maintained workplace environment. **The Facilities Coordinator and Receptionist is responsible for:** * Complete the Daily Facilities Checklist * Serve as a primary on\-site Facilities presence, actively monitoring the office throughout the day and responding to immediate needs and issues * Oversee all outbound shipments for UPS and USPS and ensure that end\-of\-day shipments are processed and picked up by carriers. * Process and code departmental invoices (for approval by the Facilities Director) in the Bill.com Accounts Payable system. * Maintaining a log of cost\-effective suppliers for our inventory to keep orders within the department budget * Manage and administer Track\-It submittals for staff Facilities requests including enrolling future visitors in the Building’s visitor portal * Maintain daily stocking of beverage and office supply items in kitchen \& storage rooms * Maintain cleanliness in common spaces, lounges, conference rooms, and bathrooms throughout the workday * Evaluate and maintain the Facility’s needs, i.e., office\-related repairs, ordering, and assembling office furniture * Maintain inventory and ordering of supplies, including but not limited to: UPS, Postal, Office, Toner, Copier and FedEx supplies **Internal Staff Services and Support Responsibilities*** Act as a day\-to\-day point of contact for staff regarding workspace needs, room setups, supply requests, and general facilities concerns * Provide consistent, responsive internal service by following up on requests, communicating status updates, and ensuring issues are resolved to staff satisfaction * Maintain a visible and approachable presence on the floor to address needs in real time * Identify recurring staff needs and operational gaps and communicate recommendations for improvement to the Facilities Director **Other Duties** * Assuming other duties as assigned including mailing assistance and data entry from other departments as directed by the Facilities Director * In the absence of the Director of Facilities, the position will be responsible to maintain the critical daily functioning of the Mail Room – including all incoming and outgoing mail * At all times may be requested to provide a variety of assistance to the Chief Executive Officer and Chief Financial Officer which may include reprioritizing daily duties * Experience in facilities management, office administration, reception,