Operations, Executive & Bookkeeping Support - Full Time

**Operations, Executive \& Bookkeeping Support — Full\-Time** Golden Options — Remote (Philippines, India, or Latin America) **About the Role** Golden Options is a growing assisted living and memory care operator based in Montana. We're hiring a full\-time Operations, Executive \& Bookkeeping Support person to own our bookkeeping, vendor and resident billing, and day\-to\-day executive support. This is a startup\-stage role — processes are documented but scope will keep expanding as we grow. We want someone who wants to grow with us long\-term. **Schedule** * Full\-time, 40 hours/week, 5 days/week. * Philippines or India: shift aligned to a 2:30 PM Mountain Time (US) start. * Latin America: standard 9 AM – 5 PM Mountain Time (US), real\-time overlap. **Programs \& Tools You'll Use** * **bill.com** — accounts payable, bill pay, resident invoicing. * **Rippling** — payroll data entry, timesheets, employee onboarding/offboarding. * **Google Workspace** — Gmail, Google Drive, Google Contacts, Calendar. * **Bitwarden** — shared password/credential management. * **Amazon Business** — supply and ad hoc purchasing. * **Summit NEMT (web\-based)** — scheduling resident non\-emergency medical transportation. * **monday.com** — project tracking (being adopted soon). * **Indeed** — posting job listings. * **Calendly** — scheduling interviews and tours. * **Google Meet** — video calls and screening interviews. Full training is provided on our specific setup in each tool — what matters most is real prior experience with bill.com, Rippling (or a similar HR/payroll platform), Google Workspace, and a password manager. **What You'll Own** * Accounts payable and bill pay in bill.com, including vendor invoice verification against agreed price/scope before payment. * Resident billing and payment tracking, with bank reconciliation to confirm payments clear. * Census / rent roll upkeep, including resident ride billing and transportation coordination. * Light Rippling payroll support — timesheets, onboarding/offboarding data entry. * Contact and data management — keeping Google Contacts, resident/vendor records, and tracking sheets accurate and up to date. * Coordinating resident transportation — scheduling and billing non\-emergency medical rides. * Vendor, insurance, and license account setup and renewal tracking. * Calendar and inbox management for the owner, including daily and weekly status updates. * Ad hoc purchasing (Amazon Business), research, and administrative projects as they come up. * Eventually: Medicaid/Big Sky Waiver reimbursement submissions (training provided) and project tracking in monday.com. **Who You Are** **\#1 requirement: you're a self\-starter who can figure things out.** This is a startup — not everything will be laid out for you. We need someone experienced who can take a process document, run with it, and problem\-solve the gaps, not someone who needs every step spelled out. We are not looking for someone new to this kind of