Equity Program Lead

About Wealth EnhancementWealth Enhancement is an independent wealth management firm with an endless passion for enriching the lives of our clients. We continually seek to perfect our craft of personalized financial planning with our team-based Roundtable and UniFi processes that go far beyond the standard approach. We proudly provide unique financial plans and investment management services to over 80,000 households from our over 140 offices - and growing - nationwide.Since 1997, Wealth Enhancement has tirelessly raised the standard of wealth management with specialized knowledge and more attentive service that helps every client craft their future. For more information, please visit www.wealthenhancement.com.We have an exciting opportunity for an Equity Program Lead! The Equity Program Lead serves as the operational and strategic intermediary between the Director/Manager of Equity Management and the Equity Program Specialist. This role provides advanced administrative oversight, quality control, and workflow leadership for all equity programs. This position:Ensure the effective administration, accuracy, and execution of all equity programs and related processes. Provide operational leadership, technical expertise, and quality oversight for equity transactions, documentation, and communication.Partner with HR, Finance, Legal, Payroll, and external vendors to support compliant and seamless equity operations.Support the Director/Manager of Equity Management in strategic planning, program development, and cross-functional initiatives.Contribute to system improvements, process efficiencies, and standardized workflows across the equity lifecycle.This is a fully remote position.In the spirit of pay transparency, we are excited to share the base salary range for this position is $100,000.00 to $110,000.00, exclusive of bonuses and benefits. This role is eligible for an annual bonus. We encourage you to apply and provide us with your compensation expectations when you do. We’re big on open conversations, so, let’s have one.Primary Job FunctionsEquity Incentive Program AdministrationLead end-to-end execution of equity grant cycles, including recipient list validation, offer tracking, award documentation, and final grant confirmation.Maintain tracking logs (B1 and UE) and monitor equity pool availability; provide final grant data for Cap Table updates.Coordinate 83(b) election creation, distribution, and reminders.Oversee monthly/periodic grant approvals, documentation workflows, and DocuSign execution processes.Secure Site & Documentation ManagementPrepare and manage secure data rooms for equity offerings, including plan documents, LLC agreements, award agreements, and overview materials.Coordinate with IT to provision recipient access and ensure proper document controls.Create and maintain standardized templates (award agreements, overview documents) across multiple equity programs.Ensure all communications and documentation are archived in the Equity Management repository.Equity Communications & Participant ExperienceDevelop and maintain informational videos and educational materials tailored to different equity holder groups (employees, non-employees, UE participants).Draft and distribute multi-phase communications (pre-comm, Phase I/II, follow-ups, reminders) to offerees and distribution recipients.Manage outreach, wire instructions, and ongoing participant communications throughout the grant and distribution lifecycle.Support distribution communications, including confirmation of released distributions.Update per-unit valuations in Workday to align with current valuations reflected in grant and communication materials.M&A Equity SupportParticipate in weekly M&A update sessions and maintain the M&A equity tracker.Lead recurring M&A equity touchpoints with internal and external partners (e.g., Legal/Ballard).Confirm eligibility populations with HR and outreach permissions with Business Development.Prepare and distribute M&A-related equity communications to impacted employees and owners.Governance, Tax & ComplianceCoordinate IoI/AIQ collection and quality control via DocuSign.Receive, review, and quality-check K-1s from tax partners; partner with Tax, Finance, and the CFO for review and accuracy.Ensure proper approval workflows for grants and equity transactions prior to execution.Maintain version control (including watermarked materials) and documentation standards across programs.Cross-functional Coordination & ReportingCollaborate with HR, IT, Tax, Legal, Finance, and external partners to ensure accurate and timely equity administration.Monitor transaction pipeline activity and provide leadership with visibility into upcoming equity impacts.Maintain accurate tracking tools and reporting to support leadership decision-making and cap table integrity.Education/QualificationsBachelor's Degree (or equivalent experience) in business; finance, economics or related fieldMinimum 5 years’ experience in equity administra