Operations Coordinator/Bookkeeper

**Elevate Consulting** \~20 hours/week, Primarily remote with occasional meetings downtown Holland, MI **About the role** Elevate is a growing consulting collective. We're looking for a detail\-oriented Operations Coordinator/Bookkeeper to keep the business running behind the scenes: our books, our cash in and out, our payroll, and the systems that keep our work organized. This is a hands\-on role. You'll carry out day\-to\-day financial and operational work within established procedures, and help improve those procedures as we grow. **What you'll do** **Bookkeeping and financial records** * Enter and categorize transactions in QuickBooks * Reconcile accounts and prepare the monthly P\&L * Prepare the month\-end close for Finance Director review * Administer QuickBooks * File receipts and supporting documentation **Accounts receivable and accounts payable** * Prepare and send client invoices according to each executed contract * Prepare grant drawdown requests and supporting documentation * Track consulting hours and project timekeeping so invoices are accurate * Send routine payment reminders and follow up on overdue accounts * Process vendor and consultant bills for approval and payment * Collect W\-9s and prepare annual 1099 filings **Payroll, travel, and reimbursements** * Process payroll accurately and on schedule * Review and process travel and expense reimbursements against policy **Systems, templates, and records** * Maintain and help integrate our tech stack, and track software subscriptions and renewals * Set up and remove system access as consultants and staff join and leave * Keep the template library, folder structures, and naming conventions current * Carry out the records retention and archiving policy * Document recurring procedures in the Elevate playbook **Compliance support** * Keep the obligation calendar current: reporting deadlines, renewals, and contract due dates * Track certificates of insurance for Elevate and its subcontractors **Operations support** * Handle meeting logistics: scheduling, agendas from the AI brief, notes, and action tracking to closure * Build project trackers, the timekeeping tracker, and data dashboards * Automate recurring tasks * Do first\-pass verification of AI\-generated portfolio briefs and flag anything that looks off * Provide administrative support across the organization as needed **What we're looking for** * 3\+ years of bookkeeping, accounting, or operations experience, ideally in professional services * Strong working knowledge of QuickBooks Online; payroll platform experience a plus * Comfortable with invoicing, reconciliations, month\-end close, and 1099s * Organized, dependable, and discreet with financial and personnel information * Comfortable with spreadsheets, trackers, and AI and automation tools * Clear communicator who flags issues early * Only candidates who submit a cover letter will be considered Pay: $30\.00 \- $35\.00 per hour Expected hours: 15\.0 – 20\