Office Coordinator

Virtual Office Coordinator Company: Embrace the Journey Travel Reports to: Kristi Peek, CEO Status: Part\-time employee, 25 hours/ week Location: Remote US\-based preferred, option for in\-office Ennis, TX \*This is a non\-travel position Application Deadline: September 20, 2026 **Position Overview** Do you thrive behind the scenes—keeping things organized, responding quickly, and making sure nothing falls through the cracks? Embrace the Journey Travel is seeking a highly organized, detail\-driven **Virtual Office Coordinator** to help keep the agency running smoothly each day. This role supports daily operations, communication, phone coverage, workflow coordination, and travel\-related administrative tasks. Our goal for this position is to **coordinate organized workflows, improve communication, and allow our Travel Specialists to focus on serving clients while Kristi focuses on growing and leading the business.** You’ll serve as an operational backbone for the agency—keeping the inbox organized, ensuring the team knows what needs to happen each day, tracking outstanding tasks, coordinating workflow, and helping make sure important details and deadlines don’t fall through the cracks. This role is ideal for someone who loves structure, clear systems, organization, and execution. While the work centers around travel, this is first and foremost an **administrative and operations support role** and does not include any traveling. The systems and workflows for many recurring tasks are already established. You will be trained on our current processes and expected to consistently follow them, while also identifying opportunities to make them better over time. This position requires strong independence, excellent communication, attention to detail, and the ability to manage recurring responsibilities with consistency and accuracy. **What You’ll Do** **Office Operations \& Workflow Coordination** * Help keep the agency office running smoothly each day by coordinating administrative workflows and priorities. * Prepare the Daily Document in ClickUp so the team begins each day with clear priorities and an understanding of what needs attention. * Monitor ClickUp and help track outstanding tasks, deadlines, follow\-ups, and items requiring action by other team members. * Coordinate workflow between team members and help ensure tasks move efficiently through the office. * Communicate with the team to keep projects moving and make sure nothing falls through the cracks. * Monitor upcoming departures and help ensure the office is prepared for upcoming trips and client needs. * Identify items that need follow\-up and ensure they are assigned, documented, and completed. * Assist with calendar management, scheduling, and meeting coordination. * Look for opportunities to improve systems, workflows, and processes that help the agency operate more efficiently. **Inbox \& Communication Management** * Manage and organize the company inbox using our est