Virtual Assisant

Orgenesis is seeking a highly organized, proactive, and detail\-oriented Virtual Assistant to provide administrative, operational, and project support across multiple departments. This role supports executives, finance, clinical operations, business development, research teams, and strategic partners involved in advancing cell and gene therapy solutions through Orgenesis' global POCare™ platform. The successful candidate will manage schedules, communications, documentation, reporting, and special projects while ensuring efficient day\-to\-day operations in a fast\-paced biotechnology environment. Orgenesis operates within the advanced therapy and cell and gene therapy sector through its POCare™ platform, collaborating with hospitals, research institutions, and healthcare organizations worldwide. **Essential Responsibilities** ============================== **Administrative Support** -------------------------- * Manage executive calendars, meetings, appointments, and travel arrangements. * Coordinate virtual meetings, webinars, and conference calls. * Prepare meeting agendas, presentations, reports, and meeting minutes. * Maintain organized electronic filing systems and company records. * Handle confidential correspondence and sensitive business information. * Screen emails, prioritize communications, and respond on behalf of management when appropriate. **Executive Support** --------------------- * Provide direct administrative assistance to senior leadership. * Track deadlines, action items, and project milestones. * Assist with board meeting preparation and executive reporting packages. * Support strategic initiatives and cross\-functional projects. * Coordinate communication between internal teams and external stakeholders. **Project Coordination** ------------------------ * Monitor project timelines and deliverables. * Assist in organizing project documentation and status reports. * Coordinate activities among clinical, research, operations, and business teams. * Support implementation of new processes and operational improvements. * Maintain project tracking systems and databases. **Business Operations Support** ------------------------------- * Assist with vendor management and procurement documentation. * Support contract administration and document control processes. * Prepare expense reports, purchase requests, and reimbursement documentation. * Coordinate onboarding activities for new employees and consultants. * Support quality and compliance documentation as needed. **Communication Management** ---------------------------- * Draft professional correspondence, presentations, and reports. * Maintain contact databases and distribution lists. * Coordinate communication with hospitals, research institutions, technology partners, and vendors. * Monitor shared mailboxes and ensure timely responses to inquiries. * Support internal communications and company announcements. **Data Entry and Reporting** ----------------------------