Coaching Team Executive Assistant

Role: Coaching Team Executive AssistantLocation: Remote (overlap with US mornings)Type: Full-Time (Flexible)About Purple CircleAt Purple Circle, were on a mission to impact one billion lives by helping career coaches grow successful, meaningful businesses.Founded by Davis Nguyen, were a fully remote team that supports coaches through retreats, mentorship, and strategic programs designed to help them scale their income and impact - while staying true to their values.Who We Are Hiring For...We’re hiring a full-time Coaching Team Executive Assistant to directly support our Coaching Team in managing client success, optimizing systems, and helping build products that scale our impact.This is not a glorified scheduling or note-taking role, we already have AI for that.Instead, we’re looking for someone who thrives in fast-paced environments, can proactively solve problems, and isn’t afraid to bring strategic ideas to the table.This person will act as the operational and strategic right-hand to our coaching team, ensuring nothing falls through the cracks.What We OfferDaily exposure to how top-performing coaching businesses operate behind the scenesOpportunity to collaborate directly with our CEO, coaching team, and high-level clientsGrowth path into program management or product operationsBe part of a mission-driven culture with ambitious goals and deep impactYou Might Be The One We're Looking For If You...Have strong operational thinking and know how to break big ideas into systemsAre resourceful, independent, and able to find your own answersCan write clearly and confidently in EnglishGenuinely care about helping others succeed Think like a product manager, but love the speed of startup lifeHave 2+ years of experience in operations, coaching support, or executive assistanceHere Are Some Of The Responsibilities You Will Have...Operations & Client ManagementTrack where each client is within our coaching programHelp coaches identify member progress, stuck points, and milestone completionsManage client-facing logistics like scheduling sessions and remindersOrganize notes, follow-ups, and back-end tracking after group callsProcess Building & ExecutionTurn messy systems into repeatable processes and SOPsBuild internal resources and trackers to help coaches operate more efficientlySolve problems like: “How do we handle a coach calling in sick?” or “How do we track video submissions for review?"Product & Project SupportSupport creation of new tools (like GPT-based call analyzers) to save coaching timeRun mini research or product improvement projects that improve our deliveryCoordinate with external contractors or freelancers (e.g., editors, designers)Strategic Thinking & Creative InputContribute to content and outreach strategy (e.g. creating whitepaper campaign ideas)Suggest and test improvements to client experience based on data or feedbackHelp clients with lead generation diagnostics and campaign improvement ideasWhat Success Looks LikeCoaching team members feel supported and able to focus on coaching, not logisticsYou catch issues before they become problems (e.g. missed deadlines, scheduling gaps)Clients feel seen, supported, and tracked through every step of their journeyMini-projects are completed on time and with care, without needing micromanagementBenefitsGet higher compensation compared to the local average. Decide where you work (work from home, from Penghu, wherever).Pick your hours (as long as you hit deadlines, no one cares when or how you work). If you want to take a trip to Sun Moon Lake with friends or family, just do it.Have career opportunities to grow. Past Executive Assistants have gone on to other roles, including Design Manager, Operations Manager, Chief of Staff, and COO.RequirementsExcellent written and verbal communication in EnglishAble to work remotely and asynchronously, with a strong internal driveComfortable using tools like Notion, Slack, Google Sheets, Zoom, ChatGPT(Bonus) Familiar with the coaching, online education, or service business spaceBonus Points If YouHave worked on a coaching or consulting team beforeKnow how to analyze user journeys or lead conversion funnelsEnjoy building automations or streamlining systemsCan assist in light content creation, editing, or marketing campaign setupHere Is What Our Culture Is LikeOur Founder - Davis speaking at DCBKKExample of our member live events - Tulum 2025Where Do I Apply?MUST Submit your application here: Link to ApplyYour resumeA short video (<4mins) about how your previous experiences have prepared youWere not just looking for skills - were looking for someone who gets what were building and wants to be part of it. If you have questions, email carol@joinpurplecircle.comPS: Purple Circle is a new initiative launched by Davis Nguyen, the founder of My Consulting Offer, to continue his mission of empowering others - this time by helping career coaches and purpose-driven entrepreneurs grow their businesses through strategy, systems, and s