Property Administrator (EMPOTIPG01)

Fully remote role (South Africa-based)Working hours: 10:00am – 6:00pm Sydney time (1:00am – 9:00am South African time)40 hours per weekContract roleRole PurposeSupport the day-to-day operations of a growing buyer’s agency by handling admin, coordination, and communication tasks so the lead agent can stay focused on strategy, sourcing, and clients.This is a detail-heavy, execution role. If systems, follow-ups, and keeping plates spinning is your thing — you’ll thrive here.Key Responsibilities Administration & OperationsManaging and organising invoicingGeneral CRM administration and data upkeepBuilding & Pest (B&P) administrationConveyancer coordination and adminSending exchanged contracts to brokersManaging emails and inbox triageOrganising and sending client merch packs Transaction & Deal SupportOrganising pre-settlement inspectionsRequesting and managing rental appraisalsLiaising with property managersCoordinating communication with tradesSupporting post-exchange and pre-settlement processes Client & Stakeholder CommunicationDay-to-day client communicationsLiaising with agents when requiredManaging ongoing deal-related correspondenceActing as a professional point of contact across transactions Scheduling & LogisticsCalendar managementCoordinating travel arrangementsKeeping key dates, deadlines, and follow-ups on track Market & Research SupportPreparing Comparative Market Analyses (CMA)Assisting with admin tasks linked to deal evaluation and reportingWhat This Role Is (And Isn’t)This is not a sales roleThis is not a sourcing or strategy roleThis is a systems, process, and execution roleYou are the glue that holds transactions togetherIdeal Candidate TraitsHighly organised and detail-orientedComfortable juggling multiple deals at onceClear, professional communicatorProactive — doesn’t wait to be told twiceStrong follow-through and accountabilityRequirementsPrevious experience in property administration, buyer’s agency support, conveyancing support, or real estate operations Strong understanding of Australian property transactions (exchange, settlement, B&P, conveyancing workflows) Experience working with CRMs and property-related systems Excellent written and verbal English High attention to detail and strong organisational skills Ability to work independently in a remote environmentReliable, high-speed internet connection Backup internet solution Backup power supply (load shedding readiness) Quiet, professional home office environmentBenefitsFully remote role with no commute Long-term contract opportunity with a stable Australian buyer’s agency Exposure to the Australian property market and end-to-end transactions Clear processes, systems, and expectations Opportunity to grow with the business as transaction volume increases Work with an experienced lead agent in a professional, fast-paced environmentOriginally posted on Himalayas