Executive Assistant (Job ID: NICTIA1)

✨ IMPORTANT – WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED: 📽️ https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0🇬🇧 C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their entire shift.🎤 PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISHJob DetailsJOB TITLEExecutive AssistantJOB IDNICTIA1INDUSTRYBeauty and WellnessLOCATIONLATAM / PHJOB STATUSPart Time 25 hoursWORK SCHEDULEMonday to Friday 10AM - 3PM CSTSALARY$8 to $10 per hourTARGET START DATEASAPROLE OVERVIEWAbout the Client:The client is a growing and well established Med Spa with two locations in the United States, specializing in Botox, fillers, and aesthetic wellness services. With over 10 years in business, the company is currently experiencing a major growth phase and is focused on expanding its market presence while maintaining a strong personal connection with clients. The owner is highly entrepreneurial, also operating a commercial real estate company, and is seeking a long term partner who can help streamline operations, strengthen social media engagement, and support the business through organization, creativity, and AI driven innovation.About the Role:The client is seeking a highly organized and proactive Executive Assistant to support day to day operations, marketing coordination, CRM management, and administrative workflows across multiple business areas. This role combines executive support responsibilities with social media coordination, data organization, reporting, newsletter management, and AI driven operational support. The ideal candidate is tech savvy, detail oriented, adaptable, and excited to grow alongside a fast paced business owner. This is a long term opportunity for someone looking to become a trusted right hand partner and take ownership of important operational and marketing initiatives.Key ResponsibilitiesExecutive & Administrative SupportAssist with daily operational and administrative tasksHelp organize workflows, systems, and ongoing projectsSupport the client with task management and operational coordinationMaintain organized records and ensure accuracy across platformsProvide reliable day to day support to help reduce the client’s workloadCRM & Data ManagementMaintain and organize lead information inside CRM systemsCross reference customer data between multiple platformsTrack lead activity, appointments, and customer spending informationCategorize and organize leads for marketing and follow up campaignsPerform data cleanup and maintain accurate database recordsEnsure contacts are properly added to newsletter and marketing systemsSocial Media & Marketing SupportSchedule and publish social media content across platformsAssist with creating engaging and educational contentOrganize monthly content calendars and scheduling workflowsResearch trends and competitor activity within the Med Spa industryAssist with newsletter creation and email marketing campaignsSupport marketing reporting and campaign organizationAI & Automation SupportAssist with AI tools such as Claude and other automation platformsHelp research and implement workflow automationsSupport AI assisted content creation and operational improvementsStay updated on emerging AI tools and trends relevant to the businessQualifications & SkillsMustHavePrevious experience as an Executive Assistant, Administrative Assistant, or Operations AssistantExperience with social media management or content schedulingExperience using CRM systems and managing data entry tasksStrong organizational skills and high attention to detailComfortable learning new platforms and technologiesStrong written and verbal English communication skillsAbility to multitask and work independentlyExperience supporting operational or marketing related tasksComfortable working in a fast paced environmentPreferredFamiliarity with GoHighLevel or similar CRM platformsExperience with email marketing tools such as FlodeskBasic knowledge of AI tools such as Claude or ChatGPTExperience with automation tools and platform integrationsExperience supporting businesses in wellness, aesthetics, beauty, or healthcare industriesPersonality TraitsProactive and solution orientedOrganized and detail orientedConfident with a strong can do attitudeReliable, loyal, and interested in long term growthAdaptable and comfortable learning new systemsPersonable and easy to communicate withCreative while still being highly structuredComfortable taking initiative and ownership of responsibilitiesOriginally posted on Himalayas