Document Specialist - #4970

**Job ID:** \#4970 **Location:** Baltimore, Maryland **Posted Date:** 09/10/2026 **Job Category:** Document Specialist ### **Job Description** CLS is looking for an experienced Document Specialist for remote work in Baltimore, MD. This position is responsible for data management and document related activities on projects. These duties include creation and maintenance of permanent project files, preparation and reproduction of easements and other documents, and be responsible for data entry. **Essential Duties and Responsibilities** include but are not limited to: * Creates and manages Project Permanent files. * Runs reports, performs data entry. * Prepare and perform due diligence. * May research relevant information to assist the Supervisor regarding project scopes and specific aspects of projects. * Compose correspondence including letters and emails as directed by Supervisor. * Performs all project related duties requested by Supervisor. * May be responsible for review and approval of project representative’s activity notes. * Responds to requests from regional CLS management office. * Must maintain strict confidentiality of company information and company records. * Displays sense of urgency and understanding of project deadlines. * Proofreads with a keen eye for details to ensure accuracy and completeness of documents, reports, and data. * Work with office staff to ensure a healthy work environment. Must be able to work effectively and professionally with project staff as well as clients. * Perform research and prepare preliminary landowner lists for projects from online sources. * Manages Petty Cash. * Transcribe minutes of all internal meetings, as requested. * Initiate landowner contacts and follow\-up as directed by Supervisor. * May be responsible for review of agent employee timesheets. **Qualification Requirements** (minimum and preferred requirements): * Must have 1\-3\+ years of administrative experience. * Must be willing to work remotely. * Prior experience in Right of Way Industry is preferred! **Additional Requirements:** * College Degree a plus * High School Diploma Required * Ability to develop and maintain effective business relationships * Ability to effectively communicate with clients, project management and field personnel. * Ability to meet deadlines, occasionally work overtime on short notice. * Must have strong Microsoft Office skills. * Ability to read and understand title searches and legal descriptions. * Strong general office skills including file management. * Well\-developed communication skills (phone etiquette, grammar and personal interaction). * Ability to write clearly and concisely. * Proficient with common mathematical terms and calculations. * Ability to carry out instructions furnished in written, oral, or diagram form. * Ability to identify and assess problems and formulate solutions. * Must be comfortable learning and applying new technology. * Prefer knowledge of pipeline, e