Senior Executive Assistant

Senior Executive Assistant (CEO & C-Suite Support) – RemoteRemote | Full-Time | Executive Support | U.S. Business HoursHiring for Our ClientOur client is seeking an experienced Senior Executive Assistant to provide high-level support to executive leadership. This role serves as a strategic partner to the CEO and senior leadership team, ensuring seamless operations, effective communication, and efficient execution of key priorities.This position is ideal for a highly organized, proactive professional who thrives in fast-paced environments, handles confidential information with discretion, and excels at managing competing priorities.Key ResponsibilitiesExecutive Calendar & Time ManagementManage complex executive calendars across multiple time zonesCoordinate internal and external meetingsPrioritize schedules and protect executive focus timeResolve scheduling conflicts proactivelyPrepare agendas, meeting materials, and executive briefingsExecutive CommunicationsManage and prioritize executive email communicationsScreen calls and correspondence on behalf of leadershipDraft, edit, and proofread professional communications, reports, and presentationsServe as a key point of contact for internal and external stakeholdersMaintain professional and diplomatic communication at all timesTravel & Logistics ManagementCoordinate domestic and international travel arrangementsManage flights, accommodations, transportation, and itinerariesPrepare detailed travel plans and briefing materialsHandle last-minute travel changes and scheduling adjustmentsTrack and reconcile travel-related expensesProject & Operations SupportSupport strategic initiatives and executive projectsTrack deliverables, deadlines, and action itemsCoordinate cross-functional teams and stakeholdersConduct research and prepare executive summariesAssist leadership with operational and administrative prioritiesMeeting & Event CoordinationOrganize executive meetings, board meetings, off-sites, and company eventsPrepare presentations, reports, and briefing documentsTake meeting notes and distribute action itemsCoordinate logistics, virtual meetings, and event requirementsAdministrative ManagementMaintain confidential records, contracts, and documentationManage expense reports, invoicing, and budget trackingImprove administrative systems and processesSupport document organization and executive office operationsRequired Qualifications5+ years of Executive Assistant, Senior Administrative Assistant, Chief of Staff, or Executive Operations experienceProven experience supporting CEOs, founders, presidents, or C-Suite executivesExperience managing complex calendars, executive communications, and high-priority projectsStrong organizational and project management skillsExcellent written and verbal communication skillsHigh level of discretion, professionalism, and confidentialityAbility to manage multiple priorities in a fast-paced environmentPreferred QualificationsBachelor’s degree in Business Administration, Communications, or a related fieldExperience supporting leadership in startups, consulting, finance, legal, technology, or high-growth organizationsExperience coordinating domestic and international travelExperience preparing executive presentations and reportsExperience working with board members and senior stakeholdersTechnical SkillsMicrosoft Office Suite (Outlook, Word, Excel, PowerPoint)Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)Project management platforms such as:AsanaMonday.comNotionTrelloVideo conferencing platforms:ZoomMicrosoft TeamsGoogle MeetExpense and travel management toolsWhat Success Looks LikeExecutive schedules run efficiently with minimal oversightPriorities, meetings, and projects stay organized and on trackLeadership receives timely support and communicationTravel and logistics are managed seamlesslyConfidential information is handled with professionalismAdministrative processes continuously improve and scaleIdeal CandidateHighly organized and detail-orientedProactive and resourcefulStrong problem solverExcellent communicatorCalm under pressureTrustworthy and discreetComfortable working independently in a remote environmentOriginally posted on Himalayas