HVAC Office Manager

**Overview** Join our motivated team as an HVAC Office Manager, where you'll lead the administrative operations of our busy HVAC startup. This crucial role combines office management, team supervision, vendor coordination, and financial oversight to ensure smooth daily functions. Your enthusiastic approach, confidence, competence and tenacity will enable the delivery of exceptional service while maintaining a positive, efficient work environment. If you thrive in a growth\-based setting and excel at multitasking, this opportunity is perfect for you! Don't apply if you want spoon\-fed instructions! We are starting up and looking to build nationwide. You're going to need passive income or financial support while we grow this HVAC business. The opportunities have never been better! **Duties** * Oversee daily office operations, including front desk responsibilities and multi\-line phone systems to ensure seamless communication. * Manage scheduling for technicians, appointments, and service calls to optimize workflow and customer satisfaction. * Supervise training and operational staff, providing training and development to foster a motivated and skilled team. We are here to cultivate future leaders for our expansion nationwide. * Proactively coordinate vendor relationships, including procurement of supplies and equipment, ensuring timely deliveries and cost\-effective purchasing. * Handle bookkeeping tasks such as invoicing, payroll processing using QuickBooks, and maintaining accurate financial records. * Assist with human resources functions including employee onboarding, filing HR documentation, and supporting team management initiatives, as well as * Organize company events and training sessions to promote team cohesion and ongoing professional development. * Have the tenacity to keep the vision and mission of our organization. We will be pushing for growth. **Experience** * Proven supervisory experience in an office or administrative setting, preferably within the HVAC or related trades industry, or similar experiences from government, non\-profit, or volunteer experience is welcome. * Coordination with ADP for HR/Payroll, external bookkeepers for staying IRS compliant. * Excellent organizational skills with the ability to manage schedules effectively and prioritize multiple responsibilities. We will either get rich or go broke by your ability to stay organized, placing people and skills where they are needed. * Experience in vendor management, contract negotiations, and office supply procurement. * Background in human resources or medical office management is a plus but not required; strong communication skills are essential. * Demonstrated ability to handle clerical tasks such as filing, calendar management, and front desk operations with professionalism and courtesy. * Most important: experience being humble, teachable, correctable, and flexible. * Prior experience managing multi\-line phone systems, phone etiquette, and providing except