Bookkeeper

POSITION: Bookkeeper REPORTS TO: Director of Finance SUPERVISORY: No FLSA STATUS: Non\-Exempt OTHER: Some remote work considered CLASSIFICATION: Full Time POSITION SUMMARY The Bookkeeper will be responsible for the accurate processing of accounts receivable and accounts payable, including coding, reviewing, and posting invoices. ESSENTIAL FUNCTIONS ACCOUNTING * Obtain appropriate invoice approvals to complete the payment process. * Assign appropriate general ledger accounting codes on invoice and enter into the accounting system. * Assist with vendor onboarding, obtain documentation and input in accounting system * Audit and process expense reports for processing. * Reconcile vendor’s monthly statements to open/closed invoices. * Investigate and resolve invoicing and payment discrepancies. * Prepare and scan required accounting documents for grant purposes, as needed * Assist in processing AP checks – backup documentation to accompany check and ready for mailing. * Assist in posting Journal Entries as needed and requested by the Director of Finance. * Assist in preparation of accounting reports. * Enter cash receipts. * Setup new donors in the accounting system * Complete data input timely and accurately so that relevant information is updated appropriately within the system. * Provides tax receipts from check, ACH and cash donations to Development Assistant for mailing to donors. * Demonstrates good judgement and decisiveness and develops effective priorities for self and TWH. * Follows company policies, procedures and management direction to allow timely completion of assigned tasks and meet work demands. * Represent the principles of TWH in all interactions with individuals internal and external about program services. ADDITIONAL DUTIES AND RESPONSIBILITIES * Carries out administrative duties such as filing, typing, copying, scanning, etc. * Maintain and order supplies. * Maintains purchase order spreadsheet to ensure all ordered supplies are received. * Assists with meetings and ordering lunch for meetings, as needed. * Coordinates the Post Office pickup, processing and sorting of mail. Presents mail containing checks to CEO or Development Officer to open. * Assists with inventories—including gift cards, and IT equipment. * Assists with maintaining current sales tax exemption certificates for vendors. * Makes recommendations for process improvements, administrative changes, or new initiatives. * Ensures Admin equipment is in working order including Admin copier/fax machine and postage meter. * All other duties as required and assigned by Director of Finance. KNOWLEDGE, SKILLS AND ABILITIES: * Strong judgement and critical thinking skills. * Ability to maintain professional boundaries with rescues, residents, volunteers, stakeholders, donors, guests, and other WellHouse staff. * Must possess effective reading comprehension skills. * Must possess strong customer service skills (courteous, friendly, etc.). Requires the ability to